How do I record a document, agreement, or deed?
Start here: http://www.phila.gov/records/DocumentRecording/DocumentRecording.html.
USPS Postal Mail is the best way to record a deed/agreement, and appointments are also available for in-person service. Mail documents to City of Philadelphia Department of Records, City Hall, Room 111, 1400 John F. Kennedy Boulevard, Philadelphia, PA 19107.You Should Know:
The best way to record a deed/agreement is by postal mail.
The mail-in address is City of Philadelphia, Department of Records, Rm. 111, Philadelphia, PA 19107
Appointments are again required for the recording of documents in person.
Email appointments.records@phila.gov to schedule.
All other Department of Records offices do not require an appointment.
The phone number is (215) 686-2290/1483/2777. |
Documents are recorded and become a legal record the same day. Documents are available for pick-up in person or mail back within 4 to 6 weeks, depending upon the incoming volume of documents. A copy of the first page with the recording stamp is available the same day. You can use this to work with other City Departments and agencies.
E-Recording has been implemented for organizations. For guidance, see the attached pdf. The city has authorized two companies:
Simplifile (800) 460-5657, sales@simplifile.com , website simplifile.com
CSC eRecording (866) 652-0111, erecording@cscglobal.com, website erecording.comFor notary commissions or swearing-in, come in or see the attached pdf. We now have staff in the recording office from 8:30 am to 3:30 pm from Monday to Friday to process documents mailed to our office for recording and to respond to phone requests.
Further Information:
For the exact document pick-up date, refer to the Document Return Office (215) 686-1471.
For information on recording documents with the city, visit Room 111 City Hall Monday through Friday 8 am - 3:30 pm. 
